Office 365 is a web-based version of office suite provided by Microsoft. It is one of the popular cloud application. It includes exchange online for mail and includes online versions of Microsoft Office suites.
To access office 365 mail data on your desktop, you can install Outlook and login into it using your office 365 user credentials.
Manual method for taking backup of Office 365 mailbox
Steps for a manual method to take backup of Office 365 mailbox are given below-
To access office 365 mail data on your desktop, you can install Outlook and login into it using your office 365 user credentials.
Manual method for taking backup of Office 365 mailbox
Steps for a manual method to take backup of Office 365 mailbox are given below-
- Launch Outlook application
- Click on File > Open and export and select import/export
- Select export to a file and then next
- Select Outlook data file and then click next
- Select folder to save converted files
- Time-consuming and complex procedure
- Selective mailboxes cannot be exported
Automated solution – software
approach
Office 365 Backup tool is a smart tool to export Office 365
emails to PST, EML, EMLX, MSG and MBOX.
The software always provides you error-free conversion. With the powerful
software, you can pause the export process when the server connection is weak.
You are free to export desirable folders without any data loss.
Features of Office 365 Backup Tool
- Several backup options
- Easy control on export process
- Filter option to export email folders
- 100% quality and reliable backup
Benefits of the software
- Wide range compatibility to all window versions
- No internet connection required
- Full-time upgrades
- Free demo version available
Functionality of the softwareSwift connectivity with Office 365 account
When you install the software properly by accepting all the terms and conditions, you will get the interface to provide valid email address and password. You just need to enter your office 365 account id and password and hit on connect button.
Clear Broadcasting of selected files
Once you connect to office 365, all your email files are
loaded to the wizard. This will help you to know the number of files contained
in each folder.
Desirable folders backup option
Once you connect to the Office 365 account, the wizard will
ask you to select a particular folder of emails such as inbox, sent, deleted
etc. By default, the software selects all emails.
Various Export
options – The software will ask for a format to select. You can choose one
from the available options – EML, EMLX, MSG, MBOX and PST.
Flexible Output directory
You are free to select a path of your choice for saving the
resultant file. You can hit the browse
button and manually select a folder of your choice to save the exported data
files.
Process Now
This is the last option you have to follow. Once you hit
‘process now’ button, you will get the files safely exported to the selected file format. It will take only a few minutes.
Final Words
Manual method is
considered to be the lengthy process when compared to Software approach. Software approach is easily trusted when talk
of the export process. For a better and
instant solution, one should always go for a third-party
tool.
Manual method is good
for those who don’t want to invest in a
software. In this article, we have mentioned both the methods. User can choose any of them as per their needs.
